ProjectWise Folder Structure and Contents

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Introduction

This page details the Delaware Department of Transportation ProjectWise folder structure and the recommended contents of each folder. The folder structure listed below is static, and the creation of additional folders or subfolders by the ProjectWise users has been disabled. The ProjectWise folder structure is divided into nine major areas of interest as listed in the Contents section above..

100 - Project Management

Folder Name Folder Contents
110_PROJECT_WORK_PLAN Work plan(s) developed by the project manager.
120_FINANCE Information relevant to coordination efforts with the DelDOT Finance group.
  • Invoices
  • Notice-to-Proceeds (NTP)
  • Project cost increases
130_SCHEDULE Information related to the project schedule.
  • Prior schedule(s)
  • Current schedule(s)
  • Proposed schedule(s)
140_DESIGN_DOCS Information related to the overall design controls and criteria established for the project.
  • Design controls
  • Design criteria forms
  • Design Exceptions
  • Design Variances
  • Letter to File
150_CORRESPONDENCE Information related to overall project correspondence and communication.
  • Memorandums
  • Letters
  • Phone records
  • Media requests
160_MEETING_DOCUMENTS Information related to meeting minutes.
  • Meeting agendas
  • Meeting minutes
  • Meeting exhibits

200 – Background Data

Folder Name Folder Contents
210_PREVIOUS_PLANS Information related to previous plan documents within the project limits.
  • Previous estimates
  • Previous contracts
  • Subdivision plans
  • Entrance plans
220_PREVIOUS_STUDIES Information related to previous studies or designs for the project.
  • Traffic studies
  • HEP reports
230_SUBSURFACE_INFORMATION Information related to previous and current pavement data.
  • Pavement cores
  • Soil borings
  • Test holes
240_TRAFFIC DATA
  241_CRASH_DATA Information related to crash analysis reports.
  242_TRAFFIC_COUNTS Information related to traffic count data.
250_INSPECTION_REPORTS Information related to inspection reports.
  • Bridge inspection reports
  • Pipe videos
260_EXISTING_PHOTOS Photos taken prior to construction beginning.
270_FIELD_SURVEY All data generated from Survey Group.
280_EXISTING_PROPERTY_RIGHTS All existing property information.
  • Deeds
  • Microfilms
  • Title Searches
  • COGO files

300 – Design

Folder Name Folder Contents
310_ROAD
  311_ADA_PAS All calculations and reports related to Americans with Disabilities Act (ADA) and Pedestrian Accessibility Standards (PAS).
  312_EARTHWORK All calculations and reports related to earthwork.
  313_DRAINAGE_SOFTWARE All calculations and reports related to drainage.
  314_STORMWATER_SOFTWARE All calculations and reports related to Stormwater.
  315_BARRIER All calculations and reports related to barriers.
320_BRIDGE
  321_WATER_RESOURCES All calculations and reports related to water resources.
  322_GEOTECHNICAL All calculations and reports related to geotechnics.
  323_SUBSTRUCTURE All calculations and reports related to the substructure.
  324_SUPERSTRUCTURE All calculations and reports related to the superstructure.
330_TRAFFIC All calculations and reports related to traffic work.

400 – CADD

Folder Name Folder Contents
410_PLOT
  411_CP All plots for the Construction Plans set. PDFs Only
  412_RW All plots for the Right-of-Way Plans set. PDFs Only
  413_XS All plots for the Cross Section Plans set. PDFs Only
420_ROAD
  421_CIVIL_MODEL All files related to project modeling.
  422_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
  423_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
  424_DISPLAYS Working location for creating presentation materials for Public Involvement.
430_BRIDGE
  431_CIVIL_MODEL All files related to project modeling.
  432_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
  433_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
  434_DISPLAYS Working location for creating presentation materials for Public Involvement.
440_TRAFFIC
  441_CIVIL_MODEL All files related to project modeling.
  442_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
  443_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
  444_DISPLAYS Working location for creating presentation materials for Public Involvement.
450_STORMWATER
  451_CIVIL_MODEL All files related to project modeling.
  452_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
  453_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
  454_DISPLAYS Working location for creating presentation materials for Public Involvement.

500 – Support Coordination

Folder Name Folder Contents
510_PUBLIC_INVOLVEMENT All finalized information related to Public Involvement.
520_ENVIRONMENTAL All Environmental coordination including Archeology, Historical Resources, Permits, etc.
530_ROW All Right-of-Way coordination.
540_UTILITIES All Utility coordination.
550_TRAFFIC All Traffic coordination.
560_RAILROAD All Railroad coordination.
570_CONSTRUCTION All Construction coordination.
580_STORMWATER_MANAGEMENT All Stormwater coordination.
590_MAINTENANCE All Maintenance coordination.

600 – Project Specifications and Estimates

Folder Name Folder Contents
610_QUANTITIES Quantity calculations.
620_ESTIMATE Project estimates.
630_SPECIAL_PROVISIONS Special Provisions.
640_STATEMENTS All Statements.

700 – Quality Assurance and Quality Control (QA/QC)

Folder Name Folder Contents
710_CHECKLISTS All current design and plan checklists.
720_PROJECT_QA_PLAN Plan developed by Project Manager.
730_QC_SURVEY Comments received from Survey Plans review and responses to comments.
740_QC_TSL Comments received from Type, Size and Location (TSL) Plans review and responses to comments.
750_QC_PRELIM Comments received from Preliminary Construction Plans review and responses to comments.
760_QC_SEMI_FINAL Comments received from Semi-Final Construction Plans review and responses to comments.
770_QC_REV_SF_ROW Comments received from Semi-Final Right-of-Way Plans review and responses to comments.
780_QC_FINAL Comments received from Final Construction Plans review and responses to comments.
790_QC_PSE Comments received from Plans, Specifications and Estimate (PS&E) plan review and responses to comments.

800 – Milestone Submittals

Folder Name Folder Contents
810_SURVEY All documents pertaining to the Survey plan submission.
820_TSL All documents pertaining to the Type, Size and Location (TSL) Plan submission.
830_PRELIM All documents pertaining to the Preliminary Construction Plans plan submission.
840_SEMI_FINAL All documents pertaining to the Semi-Final Construction Plans plan submission.
850_REV_SF_ROW All documents pertaining to the Semi-Final Right-of-Way Plans plan submission.
860_FINAL_ROW All documents pertaining to the Final Right-of-Way Plans plan submission
870_FINAL_CONSTRUCTION All documents pertaining to the Final Construction Plans plan submission.
880_PSE All documents pertaining to the Plans, Specifications and Estimate (PS&E) plan submission.

900 – Post Design

Folder Name Folder Contents
910_ADVERTISEMENT Information pertaining to the Advertisement Phase.
  • Questions from contractors.
  • Bid analysis documents.
920_ADDENDUMS Addendums to the contract.
930_RFI Requests for Information (RFI) from the awarded contractor.
940_WORKING_DRAWINGS Project shop drawings.
950_PROGRESS_MEETINGS Notes and minutes from progress meetings.
960_REVISIONS Revisions to the contract.
970_PHOTOS Photos taken during the construction phase.
980_AS_BUILTS As-Built plans.